FAQs

All formal bid response must be submitted according to the specifications of the bid document downloaded from the District's planroom.  

Bidders can register in our planroom. https://www.cpsk12bids.com/

The District reserves the right to accept or reject all or part of the bid, to waive technicalities, and to accept the offer the District considers most advantageous.  The District also reserves the right to award all items, any group of items, or a single item.  Be advised that the District is not required to award the bid to the lowest bidder, but instead to the best bidder that presents the most advantageous offer to the District, in the District’s sole and complete discretion. Bids will be evaluated based on the type of product or service offered, price of the product or service, qualifications of the bidder, experience of the bidder, and the District’s past experience with the bidder. Bidders’ experience and qualifications shall include the number of years the bidder has been in operation, the number of times the bidder has provided the product or service requested, the litigation history of the bidder, and the number of times the bidder has provided the product or service to the District or other public school districts. 

Bids are approved by the Board of Education at their monthly meetings. Meetings are normally held the second Monday of each month at 6:30 p.m. at the Administration Building, 1818 West Worley Street, Columbia, Missouri.

Bidders may download a copy of a current bid solicitation after registering in the planroom.  https://www.cpsk12bids.com/

The Purchasing office is responsible for soliciting formal bids of $50,000 or greater for the district, with the exception of certain goods and services needed by the Nutrition Services department. Formal bids are solicited through newspaper advertisements and bids are publicly opened and read aloud at a pre-announced time. Individual schools and departments are authorized to solicit written quotations for purchases of less than $50,000.

A tabulation of bids will be posted on the purchasing web page after award approval.

https://www.cpsk12.org/departments/business-services/purchasing/bid-tabulationsawards